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Effective Event Planning PowerPoint Presentation

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Slide 1 - Effective Event Planning Student Organization Online Training
Slide 2 - Step 1: Determine Type of Event Academic? Speaker/Lecturer Conference Social? Mixer Athletic Performer Philanthropic? Food/clothing/book drive Community Service Fundraiser (not eligible for SAFAC funding)
Slide 3 - Step 2: How will you Pay? Determine Budget/Funding Organizational Funds Approved by voting members SAFAC Complete forms EARLY to ensure a spot on the agenda and to know if awarded. On or Off Campus Activity Approval Form must be approved prior to applying for SAFAC
Slide 4 - Step 3: Where will the event be held? Location, Location, Location! Things to Consider On Campus On Campus Activity Approval Form Facilities Scheduling Set-up Off Campus Off Campus Activity Approval Form Travel Training for Overnight Trips and Day Trips Advisor Availability Inside or Outside Event Inclement Weather Campus Closings
Slide 5 - Step 4: Target Audience Who’s Invited? Students Faculty Staff Community Dress Code? Casual Business Casual Formal Costume
Slide 6 - Step 5: How to Decorate Formal or Informal? Based on Step 1: Type of Event What is available from Student Life? Paper goods/plasticware Balloons & streamers Plastic Tablecloths (make all requests at least 48 hours in advance) What are the necessary purchases? Food & Drinks Special Decorations Special approval needed for: Dance Floor DJ
Slide 7 - Step 6: On-Campus Event On Campus Activity Approval Form! Due to Student Life: Tier I = 5 business days Tier II = 15 business days Tier III = 20 business days Approval e-mail MUST be received prior to advertising the event.
Slide 8 - Step 7: Off Campus Event Off Campus Activity Approval Form Due at least twenty (20) business days prior to event. If seeking SAFAC funding, completed SAFAC forms must be attached to Off Campus Activity Approval Form. Wait for approval e-mail prior to advertising event.
Slide 9 - Step 8: Liability Waiver Forms Required for Off Campus events. Due at least three 3 business days prior to travel for everyone who plans on attending. Advisor must keep forms on their person at all times.
Slide 10 - Step 8: Ready, Set, Go! Advertise (On Campus) to ensure participation. Pack appropriately (Off Campus) for overnight travel. Safety first ALWAYS! Have fun!
Slide 11 - Questions? Contact: Donna M. Okaro Central Park Campus: C119C dokaro@collin.edu 972-548-6508
Slide 12 - Effective Event Planning Student Organization Online Training Thank You!