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AFPC CC Approved Template - Air Force Civilian Careers

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Slide 1 - Non Foreign OCONUS to CONUS Civilian PCS Briefing
Slide 2 - Agenda Purpose Acronym Listing Definition & Eligibility Roles & Responsibilities PCS Process & Timelines Mandatory Entitlements Discretionary Allowances Additional Information
Slide 3 - Purpose The purpose of this briefing is to outline civilian PCS entitlements for a career move from a NF OCONUS location to a CONUS location Examples Hickam AFB, HI (Air Force) to Wright-Patterson AFB, OH (Air Force) Elmendorf AFB, AK (Air Force to Randolph AFB, TX (Air Force)
Slide 4 - Acronym Listing (1 of 2) AFPERS – Air Force Personnel Services BRAC – Base Re-Alignment and Closure CFT – Career Field Team CPS – Civilian Personnel Section cVIP – Civilian Personnel In-Processing CONUS – Continental United States (48 contiguous states) DNRP – Defense National Relocation Program DSSR – Department of State Regulation FTA – Foreign Transfer Allowance HHG- Household Goods HHT – House Hunting Trip JTR – Joint Travel Regulation NF OCONUS – Non-Foreign OCONUS (Alaska, Guam, Hawaii and all other U.S. territories) NTS – Non-Temporary Storage
Slide 5 - Acronym Listing (2 of 2) OCONUS – Outside the Continental United States (Europe, Asia etc.) OPM – Office of Personnel Management PCS – Permanent Change of Station PDS – Permanent Duty Station PMS – Property Management Services POC - Point of Contact POV – Personally Owned Vehicle PPP – Priority Placement Program RITA – Relocation Income Tax Allowance SIT – Storage in Transit TMO – Transportation Management Office TQSA – Temporary Quarters Subsistence Allowance (OCONUS ONLY) TQSE – Temporary Quarters Subsistence Expense (CONUS & NON FOREIGN OCONUS ONLY)
Slide 6 - Definitions & Eligibility Career move- An Air Force centrally paid move for a current federal employee from any location to a centrally managed position Centrally managed position- Typically GS-12 and above, identified on each position description and managed by the CFTs Current federal civilian employee- Refers to civilian employees already holding a position within the federal government, to exclude military. This could include other DoD agencies and/or other Federal agencies **HOT NOTE: Separating or retiring military are not considered current federal employees for purposes of their first civilian PCS. —They are considered first duty moves **HOT NOTE: If a member is hired from the NF OCONUS location as their first assignment, entitlements to CONUS are limited to a first duty move ELIGIBILITY To be eligible for an Air Force centrally funded career move, employees must be transferring as a current federal employee from any agency or location to a centrally managed Air Force position If the position IS NOT centrally managed, employees may be authorized an Air Force locally funded move, meaning the local installation will pay PCS costs
Slide 7 - Roles & Responsibilities (1 of 2) Employee responsibility When directed by staffing, fill out the cVIP questionnaire w/in 5 days When directed by staffing, complete and electronically sign transportation agreement If applicable, be ready to provide the following information: Birth certificates and custody documents for children under 21 who do not share the same last name of the selectee Marriage certificate for spouse that does not share the same last name of the selectee Children incapable of self-support must comply with OPM guidelines ( Offices involved Staffing You should receive multiple letters with directions from the staffing POC Selecting Officials / Civilian Personnel Section (CPS) Responsible for filling in portions of your cVIP questionnaire Assist in answering questions
Slide 8 - Roles & Responsibilities (2 of 2) Career Field Teams (CFT’s) Responsible for validating your PCS request PCS Unit Responsible for orders production. Assist with understanding entitlements and allowances that are authorized within the JTR and DSSR Resources Responsible for funding orders. This office also serves as POC for National Defense Relocation Program (DNRP), real estate and property management services (PMS)
Slide 9 - PCS Process & Timelines (1 of 2) Process begins when you accept the tentative offer Within 2 days - staffer provides instructions & link to cVIP Within 5 days - you must complete all 3 tabs in cVIP When completing the PCS questionnaire, first click “update,” then “finish” E-mail automatically sent to selecting official Important! Follow up with selecting official to ensure they complete their portion. Otherwise your request for orders goes nowhere Within 3 days - Selecting Official (SO) completes their portion of cVIP Within 2 days - Career Field Team (CFT) completes their portion of cVIP Within 10 days - PCS unit emails orders Important All users must first click “update” then “finish” or application goes nowhere Your orders are not being prepared until cVIP is completed by YOU, the SO & CFT Delays in filling out cVIP will delay your EOD to a later pay period
Slide 10 - PCS Process & Timelines (2 of 2) Timelines From the time of tentative offer acceptance, EODs are set at 60 days out for CONUS moves from a NF OCONUS location EODs must be set at the beginning of a new pay period (Sundays) Example: Tentative offer accepted on Aug. 1, 2011, 60 days out is Sept. 29, 2011, the next pay period begins on Oct 9, 2011, so the EOD is Oct 9, 2011 Exceptions: Senior Executive Service (SES), BRAC & PPP SES EODs are set as requested by the organization & orders processed within 72 hours PPP EODs must be within 45 days of a valid match for OCONUS moves and orders processed within 72 hours BRAC EODs are set & maintained in accordance with base closure timelines
Slide 11 - Mandatory Entitlements (1 of 2) Important! 1. Never make irreversible life changes prior to receipt of orders w/out written consent 2. Review the AFPERS knowledge articles at for detailed descriptions of each entitlement Click on “Civilian” Click on “Employee” Click on “Civilian Change of Station” Transportation & per diem for employee & authorized dependents Includes airfare, meals & incidentals while in a travel status Travel must begin within 12 months of EOD Miscellaneous expenses when moving a household Fixed rate paid at $650 w/out dependents & $1,350 w/ dependents Very limited circumstances, actual reimbursement may be authorized Real Estate Authorized for the sale at old PDS and purchase at new PDS Must be utilized within 12 months of EOD One 12-month extension may be requested in very limited circumstances
Slide 12 - Mandatory Entitlements (2 of 2) Transportation, including SIT, of HHG Up to 18,000 lbs plus 2,000 (or 10 percent) of packing material allowance Must be shipped within 12 months of EOD One 12-month extension may be granted, if delayed dependents is approved NTS (extended storage) of HHG In-lieu of HHG transportation services (NTE cost of HHG shipment) Transportation of a mobile home (including a boat) used as a primary residence in lieu of HHG transportation (NTE cost of HHG shipment) RITA Certain PCS entitlements & allowances are taxable to federal & state RITA reimburses for the additional income taxes owed by employees
Slide 13 - Discretionary Allowances (1 of 2) DoD component has discretionary authority to pay or reimburse the following: Seeking Residence (Employees are not authorized round-trip HHT for NF OCONUS to CONUS moves) Must be approved by gaining supervisor Employees allowed excused leave, not to exceed 10 days Employee reimbursement under TQSE—does count toward maximum days allowed TQSE Paid for employee and authorized dependents May be reimbursed as actual expense or lump sum Once employee chooses the method of reimbursement, it cannot be changed Actual expense-reimbursement is up to 60 days w/ receipts In very limited circumstances, up to a 60-day extension for maximum of 120 days Lump sum-reimbursement is for 30 days at specific rate for each dependent regardless of number of days in temp lodging No extensions allowed
Slide 14 - Discretionary Allowances (2 of 2) POV shipment NF OCONUS typically authorized shipment of one POV Contact nearest TMF for shipment arrangements DoD National Relocation Program Must be GS-12 and above & centrally managed position only Must be authorized “Real Estate” on orders Home Marketing Incentive Program Reimbursed up to $10,000 when enrolled in DNRP & employee finds buyer for their home Must be authorized Real Estate allowance on orders Property management service (PMS) Air Force does not currently authorize PMS for NF OCONUS-CONUS moves
Slide 15 - Information If you have received your PCS access letter and require more information on your PCS entitlements or status of your orders: Create an account and log into AFPERS (AFPC website) Detailed knowledge articles are available on most entitlements As a final resort, call the Total Force Service Center at 1-800-525-0102 For Entitlements and Allowances Joint Travel Regulation For all Household goods, POV shipment and GBL cost comparison related questions contact your nearest TMO For reimbursement, travel rates and other finance related questions contact your gaining finance center Department of State Standardized Regulations (DSSR)
Slide 16 - Headquarters Air Force Personnel Center